Posted: March 31st, 2024

EHR Project Costs and Labor Requirements

EHR Project Costs and Labor Requirements
Introduction
Electronic healthcare records are essential in the management of healthcare data. Successful implementation of the project will involve the analysis of costs and labor requirements. Cost and labor requirements depend on the scope of a project (Bjarnadottir et al., 2017). The major cost requirements are design, security, and implementation. On the other hand, the labor requirements include planning, designing, and implementing the system. Meeting with stakeholders to determine the scope of the project is also a major milestone. Communication of the requirements helps the team to align all their activities and promote the successful completion of the project. An analysis of the requirements will provide the developers to create a custom system to solve all the identified needs.
Cost Requirements
The cost and labor requirements from the project are drawn from the scope of the project. According to the project proposal, three off-site storage locations will be developed from paper to electronic storage. Storage of data will require hosting costs and perpetual license fees. Off-site storage is essential since it will promote the security of data and professionalism in management and backup (Palabindala et al., 2016: 2024 – Do my homework – Help write my assignment online). Another important cost for the project is the security of the EHR system. The security is paramount since it will secure the patient data in line with the HIPPA requirements. The implementation process will also require a regular payment of professionals who will audit the system and update various features. An audit is also necessary to assess the level of risk an organization is facing and the measures it should take to protect patient data (Ratwani et al., 2018: 2024 – Write My Essay For Me | Essay Writing Service For Your Papers Online).
EHR project also requires a major labor cost necessary for transferring the paper documents and patient information into electronic form. The task will require hiring professionals who will transfer all the data in the right format (Toscano et al., 2018: 2024 – Write My Essay For Me | Essay Writing Service For Your Papers Online). It may take several days depending on the scope of the documents the healthcare system is transferring into electronic format.
Direct Costs
During the implementation process, the project will incur direct costs including software licensing, project maintenance, consulting and training fee, overtime labor, and hardware purchase and installation. Software licensing will cost roughly $500 to ensure that healthcare facilities can utilize the system in the management of patient information. It is also important to mention that regular project maintenance is necessary to project seamless operations (Mason et al., 2017). Maintenance will cost $1000 depending on the scope of maintenance.
Consultancy and training fee is an essential cost for the project. It will include training the staff on the new project and how to utilize it. Consultancy during the implementation will involve asking professionals who have launched similar projects to provide guidance (Mason et al., 2017). The consultancy of the project will cost $1000 for all the implementation stages.
The development of the entire project from scratch is another major cost. The quality and professional development of electronic health records will cost $5000. The development of the front end and the back end will take approximately 12 weeks. It will comprise patients view, clinical staff view, doctor’s view, and admin view.
During the development stage, a team will be required to create templates and design of the electronic project. The sample will be submitted to the management and healthcare workers for approval (Bjarnadottir et al., 2017). Approval is critical to ensure all the features of the project will facilitate the effective management of electronic data of all patients.

The table below provides a summary of the Project Cost Estimates.
Table 1.1
Project Item Cost
1. Hosting fee $1000
2. License fee $800
3. Design $3500
4. Firewall $900
5. Consultation $1000
6. Software licensing $500

Labor Requirements
Labor requirements comprise of hiring qualified staff who will utilize their time to develop the system and transfer the data successfully. The development and transfer process should take approximately 15 weeks. The period will be broken down into different stages that will be checked off to confirm successful completion. Different teams will also be involved in developing the system. During the implementation, they will organize joint meetings to track the progress and identify possible challenges or risks.
Meeting with stakeholders and consulting with professionals is another important labor requirement. Different stakeholders include healthcare workers, management officials, and developers. Product managers also need to analyze the value of the project and the impact on the healthcare system. Regular meetings with the stakeholders are necessary to analyze the challenges and needs. Additionally, requirement analysis is also important to determine the coherence of all the features of the project. For example, the back end and front end should coherently provide quality access to information. The sample design should depict both the front and backend features and the flow of data.
A meeting with the stakeholders will also set the stage for quality assurance. A team will be tasked to develop a manual or policy document to set the standards for implementation. It will also define the process of identifying bugs and how to fix them.
During the testing, a team will be tasked to analyze the accessibility of the data. Accessibility will include balancing it with the security of data. Testing involves identifying various weaknesses of the system. Accessibility of data will include using different sets of information such as user name and password to enhance access. It is also important to verify that the data is safe from any attack.
Healthcare workers across different departments will require training to improve their skills on how to use the system. A team will be tasked with the responsibility of developing manuals to assist the professionals in managing the system. Training will focus on how to access data, utilize the hardware system, and identify risks. Additional training will be done to enhance the security of the data. Different levels of stakeholders including healthcare workers, management, and patients will be trained. Training will help them to identify suspicious links and attacks. It will focus on how to respond in case of an attack.
Communication is another important labor requirement. All the teams will require to submit their progress reports every week. A weekly meeting will also be carried out to assess the progress. It will help track the progress and determine the way forward.
Conclusion
Electronic health records projects are critical in the management and effective administration of data. They require a critical analysis of the costs and labor requirements to promote the success of the project. During the implementation, cost and labor requirements will depend on the scope of a project. In the current project, various costs will be paid to facilitate the development including various features such as hosting and security systems. The labor requirements will include the development process, implementation, testing, and maintenance. An effective analysis of the cost and labor requirements will promote the success of the project.

References
Bjarnadottir, R. I., Herzig, C. T., Travers, J. L., Castle, N. G., & Stone, P. W. (2017). Implementation of electronic health records in US nursing homes. Computers, Informatics, Nursing: CIN, 35(8), 417.
Mason, P., Mayer, R., Chien, W. W., & Monestime, J. P. (2017). Overcoming barriers to implementing electronic health records in rural primary care clinics. The Qualitative Report, 22(11), 2943-2955.
Palabindala, V., Pamarthy, A., & Jonnalagadda, N. R. (2016: 2024 – Do my homework – Help write my assignment online). Adoption of electronic health records and barriers. Journal of Community Hospital Internal Medicine Perspectives, 6(5), 32643.
Ratwani, R. M., Savage, E., Will, A., Arnold, R., Khairat, S., Miller, K., … & Hettinger, A. Z. (2018: 2024 – Write My Essay For Me | Essay Writing Service For Your Papers Online). A usability and safety analysis of electronic health records: a multi-center study. Journal of the American Medical Informatics Association, 25(9), 1197-1201.
Toscano, F., O’Donnell, E., Unruh, M. A., Golinelli, D., Carullo, G., Messina, G., & Casalino, L. P. (2018: 2024 – Write My Essay For Me | Essay Writing Service For Your Papers Online). Electronic health records implementation: can the European Union learn from the United States?. European Journal of Public Health, 28(suppl_4), 213-401.

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